Agenda and draft minutes

Venue: Council Chamber, Argyle Road, Sevenoaks. View directions

Contact: Democratic Services Email:  01732 227247

No. Item


Minutes pdf icon PDF 142 KB

To agree the Minutes of the meeting of the Audit Committee held on 15 July 2021, as a correct record



Resolved:  That the Minutes of the meeting of the Audit Committee held on 15 July 2021 be agreed and signed as a correct record.


Declarations of Interest

Any declarations of interest not already registered.


No additional declarations of interest were made.


Actions from Previous Meeting pdf icon PDF 77 KB


The action was noted.


Responses of the Council, Cabinet or Council Committees to the Committee's reports or recommendations


There were none.


Audit Committee Member Development - Internal Audit and the Role of the Audit Committee pdf icon PDF 114 KB

Additional documents:


The Audit Manager gave a presentation and briefed Members on Internal Audit and the role of the Audit Committee.

Resolved:  That

a)    the Members Development be noted; and

b)   Risk Management be the next topic for Member Development in January followed by External Audit in March.


Members Allowance Scheme Monitoring pdf icon PDF 97 KB

Additional documents:


The Head of Legal and Democratic Services presented a report which outlined Members’ allowances claimed during the 2020/21 year. Travel expenses had been claimed by 10 out of 54 members which was lower than previous years and likely due to the Covid-19 pandemic.

Resolved:  That the contents of the report be noted.


Statement of Accounts 2020/21 - Progress Update Report pdf icon PDF 108 KB


The Head of Finance updated Members on the progress of the Statement of Accounts. Grant Thornton began the external audit on 12 July 2021 and this was still progressing. It was unlikely the audit would be completed by 30 September 2021.

It was noted that many other Councils were in a similar position.

Resolved:  That the report be noted.


Internal Audit Progress Report 2021/22 pdf icon PDF 91 KB

Additional documents:


The Audit Manager presented the report which set out Internal Audit progress and its outcomes since the meeting in July. Three pieces of work from the 2021/22 Internal Audit Plan had been completed on the community grants process, payroll and the ten-year budget strategy. There were no significant issues raised from the audits. Grant assurance work had commenced as Internal Audit sign off was required as a condition of some central government grants relating to the pandemic.

Resolved:  That the report be noted.


Strategic Risk Register pdf icon PDF 99 KB

Additional documents:


The Audit Manager presented the report which outlined the most recent version of the Strategic Risk Register. Two new risks, SR14 Capital Projects and SR15 Net Zero, had been added and no risks had been removed. Further information was introduced to the register including a ‘target’ score for each risk to indicate whether risks were currently being managed to the desired level, ‘actions’ for each risk to provide an overview of progress against actions in place, and a section on assurance to detail mechanisms in place to assess how risks are managed.  

Resolved:  That the contents of the Strategic Risk Register be considered and noted.


Chairman's Audit Committee Report to Council pdf icon PDF 110 KB


The Chairman presented the draft report for Council to update Members on the work of the Audit Committee.

Members were advised that the Chairman was in the process of visiting Audit Committees at other Councils to consider various approaches regarding independent members of the Committee.


Work Plan pdf icon PDF 95 KB


The work plan was noted with Members advised that an additional meeting would likely take place before the meeting scheduled for 25 January 2022 to sign off the Statement of Accounts.


Back to top