Agenda and minutes

Policy & Performance Advisory Committee
Tuesday, 9th June, 2015 7.00 pm

Venue: Conference Room, Argyle Road, Sevenoaks. View directions

Contact: Democratic Services 01732 227247  Email: democratic.services@sevenoaks.gov.uk

Items
No. Item

1.

Appointment of Chairman

Minutes:

Resolved: That Cllr. Fleming  be appointed as Chairman of the Committee for the ensuing municipal year.

 

 (Cllr. Fleming in the Chair)

 

2.

Appointment of Vice-Chairman

Minutes:

Resolved: That Cllr. Miss. Stack be appointed as Vice-Chairman of the Committee for the ensuing municipal year.

 

3.

Declarations of Interest

Any interests not already registered

Minutes:

Cllr. Maskell declared that he had a disclosable pecuniary interest in minute item 10 in that he lived near to the Land at Croft Road, Westerham and would withdraw from the room during consideration of the proposals at Land at Croft Road, Westerham and for the vote.

 

4.

Ruling by the Chairman regarding Urgent Matters

Minutes:

In accordance with Section 100B(4) of the Local Government Act 1972, the Chairman agreed to accept an urgent matter ‘Property Disposal Update’ which had been circulated but had missed the statutory despatch deadline.

 

The matter was urgent as decisions were required which, if not made at the next meeting of Cabinet in July 2015, would significantly delay the completion of asset disposals and the generation of capital receipts and investment income.

 

The urgent matter was taken as Agenda Item 10.

 

5.

Update from Portfolio Holder

Minutes:

The Chairman and Portfolio Holder for Policy & Performance updated the Committee on his portfolio and the challenges ahead. One of the key objectives was self-sufficiency within three to four years.

 

6.

Referrals from Cabinet or the Audit Committee (if any)

Minutes:

There were none.

7.

Role of the Advisory Committee and Key Challenges pdf icon PDF 22 KB

Additional documents:

Minutes:

The Chief Officer Corporate Support and Head of Economic Development & Property presented a report which provide details of the role of the Committee, its areas of responsibility and key issues and challenges facing those areas.  Members received a short presentation on the relevant service areas.

 

Resolved:  That the report be noted.

 

8.

Annual Complaints Report 2014/15 pdf icon PDF 102 KB

Minutes:

The Customer Services Manager presented a report which updated Members on customer complaints and feedback monitoring for the year 2014/15 as compared to 2013/14.

 

Resolved:  That the report be noted.

 

9.

Work Plan pdf icon PDF 17 KB

Minutes:

The work plan was noted.

10.

Property Disposal Update

Reason for Urgency:

 

Decisions are required which if not made at the next meeting of Cabinet will significantly delay the completion of asset disposals and the generation of capital receipts and investment income.

 

Additional documents:

Minutes:

The Head of Economic Development & Property presented a report which updated Members on the disposal of surplus property assets and sought approval to revised disposal strategies in respect of two properties and approval to dispose of a further property.

 

It was moved by the Chairman and

 

Resolved:  That, under section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of Appendix A to the report, on the ground that likely disclosure of exempt information was involved as defined by paragraph 3 (Information relating to the financial or business affairs of any particular person (including the authority holding that information)) as identified in Schedule 12A to the Local Government Act 1972.

 

Officers tabled further exempt information related to the proposed disposals.

 

(Cllr. Maskell left the room for the consideration of Land at Croft Road, Westerham and for the vote on whole item).

 

Members discussed the options detailed in the confidential appendix and it was

 

Resolved: That it be recommended to Cabinet that

 

a)            delegated authority be given to the Portfolio Holder for Policy & Performance in consultation with the Head of Economic Development and Property to approve the terms of a disposal of land at Croft Road, Westerham following the bidding process;

 

b)            delegated authority be given to the Portfolio Holder for Policy & Performance in consultation with the Head of Economic Development and Property to approve the terms of a disposal of land at Knole Way, Sevenoaks following the bidding process;

 

c)             subject to the preference of the Policy & Performance Advisory Committee for option 3 in Appendix A to the report, Cabinet consider the options for the disposal of Woodland at Hever Avenue, West Kingsdown set out in the exempt Appendix A;

 

d)            subject to the preference of the Policy & Performance Advisory Committee for option 3 in Appendix A to the report, Cabinet consider the options for disposal of land at Timberden Farm, Shoreham set out in the exempt Appendix A;

 

e)             an initial budget of £20,000 from Capital Reserves be approved to appoint architects to prepared development options for the Bevan Place Car Park/Swanley Working Men’s Club/16 High Street site; and

 

f)              a budget of £61,000 from Capital Reserves be approved to enhance the value of sites at: Timberden Farm, Shoreham; Hever Avenue, West Kingsdown; and Knole Way, Sevenoaks prior to disposal

 

 

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