Agenda and minutes

Council - Tuesday, 31st March, 2015 7.00 pm

Venue: Council Chamber, Argyle Road, Sevenoaks. View directions

Contact: Democratic Services 01732 227247 Email: democratic.services@sevenoaks.gov.uk

Items
No.	Item
46.	To approve as a correct record the minutes of the meeting of the Council held on 17 February 2015 PDF 318 KB Minutes: Resolved: That the minutes of the meeting of the Council held on 17 February 2015 be approved and signed as a correct record.
47.	To receive any declarations of interest not included in the register of interest from Members in respect of items of business included on the agenda for this meeting Minutes: No further declarations were received.
48.	Chairman's Announcements Minutes: The Chairman reported that a former Chairman of Sevenoaks District Council, Joyce McAughtry, died on 16th March 2015 aged 93. Joyce McAughtry had been the elected member for Shoreham from 1973 until 1987, Chairman of the Housing Committee from 1977-81 and Chairman of the Council from 1981-82. Members paused for a moments silence in memory of Joyce McAughtry.
49.	To receive any questions from members of the public under paragraph 17 of Part 2 (The Council and District Council Members) of the Constitution. Minutes: No questions had been received.
50.	To receive any petitions submitted by members of the public under paragraph 18 of Part 2 (The Council and District Council Members) of the Constitution. Minutes: No petitions had been received.
51.	Matters considered by the Cabinet
51a	Authority to establish a Local Authority Trading Company PDF 32 KB View the background to item 51a Additional documents: Authority to Establish a Local Authority Trading Company , item 51a PDF 93 KB Authority to Establish a Local Authority Trading Company Appendix , item 51a PDF 1 MB Minutes: Councillor Fleming proposed and Councillor Ramsay seconded that (a) The Chief Finance Officer be authorised to provide loan facilities to the Company in consultation with the Chief Executive, the Chief Officer Legal and Governance and Portfolio Holder for Finance and Resources in line with the rules set out in the report relating to State Aid; and (b) a budget of £10,000 for set up costs of the company be approved. This would be funded from Property Investment Reserve. The Leader of the Council thanked Members of the Finance and Resources Advisory Committee, Cabinet and Deputy Cabinet Members for the work they had undertaken in developing the proposals before Council. The Leader of the Council had previously circulated a paper outlining Frequently Asked Questions which had been drawn from questions that had arisen as the proposals were being developed and reviewed. The Council needed to establish a Trading Company in order to let out properties with Short Term Tenancies. The Company would have 1 shareholder and the share would be held by the 54 Members of the Council. Following a vote it was Resolved: That (a) The Chief Finance Officer be authorised to provide loan facilities to the Company in consultation with the Chief Executive, the Chief Officer Legal and Governance and Portfolio Holder for Finance and Resources in line with the rules set out in the report relating to State Aid; and (b) a budget of £10,000 for set up costs of the company be approved. This would be funded from Property Investment Reserve.
52.	To consider the following reports from the Chief Executive or other Chief Officers on matters requiring the attention of Council:
52a	Draft Calendar of Meetings for the Municipal Year 2015/16 PDF 22 KB Additional documents: Calendar of Meetings 2015-2016 , item 52a PDF 62 KB Minutes: Councillor Fleming proposed and Councillor Lowe seconded that the Calendar of Meetings for 2015/16 be approved subject to formal adoption at the Annual Meeting of Council on 19 May 2015. Following a vote it was Resolved: That the Calendar of Meetings for 2015/16 be approved subject to formal adoption at the Annual Meeting of Council on 19 May 2015.
53.	To consider any questions by Members under paragraph 19.3 of Part 2 (The Council and District Council Members) of the Constitution, notice of which have been duly given. Minutes: No questions had been received.
54.	To consider any motions by Members under paragraph 20 of Part 2 (The Council and District Council Members) of the Constitution, notice of which have been duly given. Minutes: No motions had been received.
55.	To receive the report of the Leader of the Council on the work of the Cabinet since the last Council meeting. PDF 22 KB Minutes: Members noted the work the Leader and the Cabinet had undertaken in the period 1 February 2015 to 20 March 2015.
56.	To receive a report from the Chairman of the Audit Committee on the work of the Committee since May 2014. PDF 24 KB Minutes: The Chairman of Audit Committee commended his report to the Council, there were no questions.
57.	To receive a report from the Chairman of the Scrutiny Committee on the work of the Committee since May 2014. PDF 32 KB Minutes: The Chairman of Scrutiny Committee commended his report to the Council, there were no questions.