Agenda and minutes

Council
Tuesday, 16th February, 2016 7.00 pm

Venue: Council Chamber, Argyle Road, Sevenoaks

Contact: Democratic Services 01732 227247  Email: democratic.services@sevenoaks.gov.uk

Items
No. Item

81.

To approve as a correct record the minutes of the meeting of the Council held on 3 November 2015 pdf icon PDF 39 KB

Minutes:

Resolved:  That the Minutes of the meeting of the Council held on 3 November 2016 be approved and signed as a correct record.

 

 

82.

To receive any declarations of interest not included in the register of interest from Members in respect of items of business included on the agenda for this meeting

Minutes:

No further declarations of interest were received. 

 

83.

Chairman's Announcements

Minutes:

The Chairman was very proud to announce that the Leader had been named in the 2016 New Year's Honours List and would be appointed an Officer of the British Empire (OBE) for his services to local government.  First elected in May 1999 , Cllr Fleming had been Leader of the Council since May 2005, was Chairman of the Local Government Association (LGA) Improvement and Innovation Board for four years before becoming a Deputy Chairman of the Association; and in both roles a spokesperson for the LGA for a number of years fulfilling many national radio and TV media commitments.

The Chairman invited Members to two ceremonies taking place on Monday 14 March 2016. The Annual Fly a Flag for the Commonwealth ceremony, followed immediately afterwards by a WW1 Commemorative act in the Conference Room which would be the second of four annual commemorations, meeting at 9.45am.

He reported that local residents and businesses had had their say about the future of Swanley and Hextable at a week of drop in sessions. 

Residents and commuters had been able to find out about the Council’s plans for the new decked car park at Bradbourne car park. 

He also reported that  the ‘making it happen’ Voluntary and community awards ceremony would be held on Wednesday  8 June at 7.30pm at Sevenoaks School.  There were 9 categories  and invitations from the Chief Executive would be sent out in the first week of March.  The deadline for nominations was Thursday 28 April either by post or online and a judging panel would meet in the first week of May.

Finally he announced that it had been nearly a year since the Oriental Chestnut Gall Wasp had first been discovered in Farningham Woods, and that amazing work had been done by the team but further action was still required. A second sequence of gall wasp control coppicing over a more extended area had started just before Christmas.  It was understood that this was progressing well and it was hoped that costs would be covered by selling Chestnut products such as post and rail, weatherboard and wood chip.  The best fencing materials had already been used to replace some of the park fencing at Bradbourne Lakes along the A25 and Betenson Avenue.

 

84.

To receive any questions from members of the public under paragraph 17 of Part 2 (The Council and District Council Members) of the Constitution.

Minutes:

No questions had been received.

 

85.

To receive any petitions submitted by members of the public under paragraph 18 of Part 2 (The Council and District Council Members) of the Constitution.

Minutes:

No petitions were received.

 

86.

Matters considered by the Cabinet pdf icon PDF 23 KB

Additional documents:

Minutes:

a)                        Calculation of Council Tax Base and other tax setting issues

 

Councillor Fleming proposed and Councillor Searles seconded the recommendations from Cabinet.  The report set out details of the calculation of the District’s tax base for council tax setting purposes. 

 

Resolved:   That

a)   the report of the Chief Finance Officer for the calculation of the Council’s tax base for the year 2016/17 be approved;

b)   pursuant to the report of the Chief Finance Officer and in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended) the amount calculated by the Sevenoaks District Council as its council tax base for the whole area for the year 2016/17 shall be 48,895.68;

c)   pursuant to the report of the Chief Finance Officer and in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 1992 (as amended) the amount calculated by the Sevenoaks District Council as the council tax base for 2016/17 for the calculation of local precepts shall be:


Parish

Tax Base

Ash-cum-Ridley

2,407.77

Badgers Mount

330.21

Brasted

783.17

Chevening

1,443.79

Chiddingstone

599.08

Cowden

416.68

Crockenhill

646.70

Dunton Green

993.01

Edenbridge

3,462.90

Eynsford

924.22

Farningham

638.94

Fawkham

283.79

Halstead

759.02

Hartley

2,510.65

Hever

599.68

Hextable

1,645.57

Horton Kirby & South Darenth

1,277.09

Kemsing

1,816.83

Knockholt

619.96

Leigh

803.25

Otford

1,664.06

Penshurst

835.26

Riverhead

1,232.06

Seal

1,193.50

Sevenoaks Town

9,225.61

Sevenoaks Weald

613.40

Shoreham

677.81

Sundridge

921.84

Swanley

5,308.16

Westerham

1,957.48

West Kingsdown

2,304.19

d)     any expenses incurred by the Council in performing in part of its area a function performed elsewhere in its area by a parish or community council or the chairman of a parish meeting shall not be treated as special expenses for the purposes of section 35 of the Local Government Finance Act 1992.

 

 

b)                        Treasury Management Strategy 2016/17

 

Councillor Fleming proposed and Councillor Searles seconded the recommendations from Cabinet.  The report sought approval of the Treasury Management Strategy 2016/17.

 

Resolved:  That subject to the inclusion of Santander UK Plc as an investment counterparty, the Treasury Management Strategy for 2016/17 be approved.

 

 

 

c)                        Budget and Council Tax Setting 2016/17

 

Members’ attention was brought to the additional papers that had been circulated prior to the meeting.  The updated report advised that since the Budget and Council Tax Setting 2016/17 report was presented to Cabinet on 4 February 2016, the Government had published the Final Local Government Finance Settlement 2016/17.  In the final settlement there was a change to the Council Tax referendum limit for district councils.  Previously the limit had been 2%, now the limit was the higher of 2% or £5.

 

The original report and appendices within the main agenda papers had been based on a Council Tax increase of 1.96% (£3.78) in 2016/17.  The updated report and appendices, which had been circulated prior to the meeting, were based on a Council Tax increase of 2.57% (£4.95) in 2016/17.  The updated report requested Council to either approve the recommendations in the latest report for a 2.57% increase or the original report for a 1.96%  ...  view the full minutes text for item 86.

87.

Matters considered by other standing committees pdf icon PDF 15 KB

Additional documents:

Minutes:

a)           Revised Draft Taxi and Private Hire Licensing Policy

 

Councillor Fleming proposed and Councillor Mrs. Morris seconded the recommendations from Licensing Committee.

 

Resolved:  That the Taxi and Private Hire Licensing Policy be adopted and reviewed by the Licensing Committee in September 2017, subject to the following amendments

a)     in order to increase the number of wheelchair accessible vehicles that form part of the fleet for Hackney Carriage vehicles licensed by Sevenoaks District Council, Section 4.5 to include

                       (i)          from 1st September 2016 all additional hackney carriage vehicles requiring a new plate, must be wheelchair accessible. That is those that require the issue of a new Hackney Carriage plate number. (This does not apply to replacement vehicles, change of ownership of vehicles or vehicles that are replacing damaged vehicles) and

                     (ii)          from 1st January 2018 all vehicles that reach the end of their life with respect to being eligible for licensing as a licensed vehicle (i.e. 10 years since the date of its first registration) must be replaced by a wheelchair accessible vehicle. (This does not apply to change of ownership of vehicles or vehicles that are replacing damaged vehicles or a total loss.); and

b)     1500cc’ be corrected to read ‘1400cc’ at Appendix 5B, paragraph 5 under Environmental Considerations of the draft policy.

 

 

b)           Local Government (Miscellaneous Provisions) Act 1982: Licence Fees 2015/2016

 

Councillor Fleming proposed and Councillor Mrs. Morris seconded the recommendations from Licensing Committee.

 

Resolved:  That the appropriate fee levels as £3,100 for a new or renewal application, and £1,625 for transfer of an application, be approved.

 

 

c)            Gambling Act 2005: Licence Fees 2015/2016

 

Councillor Fleming proposed and Councillor Mrs. Morris seconded the recommendations from Licensing Committee.

 

Resolved:  That the appropriate fees from 1 April 2016 to 31 March 2017, as set out below, be approved

 

Premises Type

New Application

Annual Fee

 

£

£

Existing Casinos

n/a

n/a

New Small Casino

7700

4275

New Large Casino

8845

6900   

Bingo Club

2190

770  

Betting Premises (excluding Tracks)

2750

555

Tracks

1710

770 

Family Entertainment Centres

1710

630

Adult Gaming Centre

1710

770

Temporary Use Notice

220

n/a

 

 

Application  to Vary

Application   to Transfer

Application for  Re-Instatement

Application for Provisional Statement

Licence Application (provisional Statement holders)

Copy Licence

Notification  of  Change

 

£

£

£

£

£

£

£

Existing Casinos

n/a

n/a

n/a

n/a

n/a

n/a)

n/a)

New Small Casino

3760

1620

1620

7760

2770

12

28

New Large Casino

4210

2060

2060

8870

4065

12

28

Bingo Club

1645

1200

400

2190

1200

12

28

Betting Premises (excluding tracks)

1500

1200

380

1690

1200

12

28

Tracks

1250

950

380

1670

950

12

28

Family Entertain-ment Centres

1000

950

385

1710

 

950

12

28

Adult Gaming Centre

 

1000

1200

385

1710

 

1200

12

28

Temporary Use Notice

n/a

n/a

n/a

n/a

n/a

12

28

 

 

d)           Monitoring Officer’s Annual Report

 

Councillor Fleming proposed and Councillor Gaywood seconded the recommendations from Standards Committee.

 

Resolved:  That the report be noted.

88.

To consider the following reports from the Chief Executive or other Chief Officers on matters requiring the attention of Council: pdf icon PDF 22 KB

Additional documents:

Minutes:

a)           Pay Policy Statement

 

It was moved by Councillor Fleming, seconded by Councillor Lowe and

 

Resolved:  That the Pay Policy Statement be adopted and published on the Council’s website.

 

 

b)           Calendar of Meetings 2016/17

 

It was moved by Councillor Fleming, seconded by Councillor Firth and

 

Resolved:  That the calendar of meetings for 2016/17 be approved subject to formal adoption at the Annual Meeting of Council on 10 May 2016.

 

 

89.

To consider any questions by Members under paragraph 19.3 of Part 2 (The Council and District Council Members) of the Constitution, notice of which have been duly given.

Minutes:

No questions had been received.

 

90.

To consider any motions by Members under paragraph 20 of Part 2 (The Council and District Council Members) of the Constitution, notice of which have been duly given.

Minutes:

No motions had been received.

 

91.

To receive the report of the Leader of the Council on the work of the Cabinet since the last Council meeting. pdf icon PDF 27 KB

Minutes:

The Leader of the Council reported on the work that he and the Cabinet had undertaken in the period 23 October 2015 to 22 January 2016. 

 

He took the opportunity to praise the Chief Finance Officer and his team for the work carried out on pulling together an excellent response to the tariff adjustment consultation with 14 other affected local authorities.

 

He also praised Sevenoaks Town Council for being accredited with a Quality Gold Award by the National Association of Local Councils.

 

 

Appendix B pdf icon PDF 41 KB

Additional documents:

 

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