Cllr Fleming proposed and Cllr Ms Lowe seconded that the minutes of past committees be agreed and that the Chairman be authorised to sign the minutes attached to the report at Appendices A to G, as correct records.

Following the introduction of the new governance structure the following committees ceased to exist and the minutes of the following remain as draft until agreed as a correct record and signed:

·         Modern Local Government Group - 9 May 2013

·         Performance & Governance Committee - 17 April 2013

·         Services Select Committee - 4 April 2013

·         Social Affairs Select Committee - 26 March 2013

·         Environment Select Committee - 19 March 2013

·         Electoral Arrangements Committee - 12 September 2012

Minutes of meetings of Council are public records and can only be used as evidence if kept correctly.  Minutes may be lawfully recorded on loose leaf sheets as long as they are consecutively numbered and each page initialled by the person signing the minutes, there is also a requirement to be signed at the next meeting or another meeting regarded as suitable.  However as the meetings listed in above no longer meet, it is necessary to agree an appropriate course of action to ensure legal requirements are met.  It is not a legal requirement that the person presiding over the meeting the minutes are a record of to sign those minutes, only the person presiding over the meeting where they are agreed as a correct record.   

Resolved: That the minutes of past committees be agreed and that the Chairman be authorised to sign the minutes attached to the report at Appendices A to G, as correct records.